Certification of a translation with the seal of the agency (certified translation) - this is the procedure for officially confirming conformity of the translation with the original, which is performed by a certified translator and is certified by the signature of the specialist and the wet seal of the translation agency. The service of certifying a translation with the seal of the translation agency from The translation agency “MacroGlobal” provides the document with official status for submission to institutions, where not required notarization certification (for example, for travel to the U.S., the UK, Canada), guaranteeing, that the work was performed by a qualified linguist in accordance with international quality standards.
The process of translation
This procedure confirms that the translation matches the original and guarantees that it was done by a qualified specialist. This format is a widely accepted standard recognized by both government and private organizations. Our agency has been operating since 2018, providing linguistic support in 50+ languages, with quality confirmed by the international ISO 17100:2015 certificate.
What Is Translation Certification with an Agency Stamp
Official certification of a translation with a translation agency’s stamp confirms the translator’s qualification and the translation’s compliance with the content of the original.
The procedure involves binding the translation to a copy or the original of the document, after which a wet stamp, the translator’s signature, and the agency’s details are applied. This stamp contains the company’s legal name, registration details, and contact information. This formatting confirms that the text was handled by a certified translator.
When You Need a Translation Agency Stamp
Each receiving party has its own requirements. A translation agency stamp is mandatory in situations such as:
- Preparing a document package for obtaining an entry permit — when applying for a US visa or at the Canadian embassy.
- Submitting official applications to government authorities in countries such as the UK and other English-speaking states.
- Accompanying corporate documentation, including international agreements, contracts, charters, and internal company agreements.
- Preparing personal papers, employment certificates, or bank statements.
Keep in mind that requirements depend on the receiving organization. Our company’s specialists can advise you and help you check the rules. You can have your translation certified with an agency stamp for whatever purpose you need.
Translation Agency Stamp vs. Notarization: What’s the Difference?
A common question is: do you need an agency stamp or notarization? Certification with a translation agency’s stamp confirms high quality of work and compliance with standards, whereas a state or private notary certifies only the authenticity of the specialist’s signature, without checking the text itself. Let’s break down the specifics of agency-stamp certification in the table below:
| Comparison Point | Translation Agency Stamp | Notarization |
|---|---|---|
| What is confirmed | The translator’s qualification and accuracy of content | The authenticity of the signature of the person who did the work |
| Who applies it | The manager or the translator | A state or private notary |
| Area of use | Foreign educational institutions, embassies | Courts, civil registry offices, ministries |
| Main advantage | Speed and accessibility | Highest legal force in Ukraine |
When a government institution requires strict legal formatting, an apostille may additionally be required. Contact our managers — they will advise you on which certification option fits your case.
Visit our translation agency page to learn more.
Documents We Certify with an Agency Stamp
Let’s go over which documents can be certified with a stamp:
- Personal ID documents, birth or marriage certificates, income statements, and certificates of no criminal record.
- Company incorporation documents, corporate contracts, acts of completed work, commercial proposals.
- Educational papers: school certificates, university diplomas, and transcripts.
- Medical records, health certificates, test results, equipment manuals.
- Official business correspondence between foreign partners, expert opinions, customs declarations.
Certified translation is prepared for a wide range of texts — all requirements will be clarified when you place your order.
Stages of Translation Stamp Certification
The official processing procedure includes several stages:
- The work is performed by a specialist skilled in the relevant terminology.
- Careful editorial review for compliance with the structure, taking the original document into account.
- Official formatting, during which the certification date, signature, and company stamp are applied.
- Delivery of the documents to the client.
If needed, the completed translation can also be forwarded to a notary for notarization. The entire process is built in accordance with the international requirements of the ISO 17100 standard, which rules out any errors or inaccuracies.
How to Order a Certified Translation
Placing an order is simple. The client process is kept as streamlined as possible:
- Upload high-quality scans or photos via the website or email.
- A manager reviews the materials, estimates the volume, agrees on the details, and confirms the order.
- Our specialists translate the document and then format it correctly.
- You receive the documents electronically or come to our Kyiv office at 17 Velyka Vasylkivska Street.
If you need the documents as quickly as possible, you can order expedited stamp certification. Leave a request, and we’ll get started on the translation.
Why Choose MacroGlobal
We’re trusted because we take a responsible approach to every translation. Working with us has its advantages:
- Since 2018, we’ve been helping with translations on the Ukrainian and international markets.
- A huge language range, allowing us to handle translations in 50+ languages of any complexity.
- Trusted by more than 10,000 regular clients, including corporations and private individuals.
- Strict compliance with international standards, confirmed by the official ISO 17100:2015 certificate.
- You can order a translation by visiting our office or online.
We guarantee an individual approach and confidentiality.
FAQ
What does a translation agency stamp confirm?
The stamp confirms that the translation is accurate and formatted without errors.
How does agency-stamp certification differ from notarization?
The main difference lies in who performs the certification and its legal consequences. The translator’s stamp confirms that the translation was done by a specialist, while a notary certifies the translator’s signature without checking the text.
Which documents can be certified with an agency stamp?
This type of certification is used for a wide variety of documents: certificates, contracts, diplomas, medical records, agreements, and many others. The exception is cases where notarization is required by the receiving party.
Will a translation with an agency stamp be accepted by any institution?
It depends on the requirements of the receiving organization. For universities and embassies, this type of certification is often sufficient, but some government bodies require notarization.
Can I order a certified translation online?
Yes, you can place the order entirely remotely by sending us high-quality scans or photos of your documents via the website or by email. We’ll send you the completed, stamp-certified translation in digital format or arrange delivery.