Translation process in Hindi language
Hindi uses the unique Devanagari script and has a complex system of honorifics, which is reflected even in business documents. At MacroGlobal, we ensure accurate transliteration of names and geographical terms, and we adapt legal terminology to reflect the specificities of the Indian legal system, which combines British common law and national regulations. Our specialists expertly handle documents where Hindi is used alongside English, ensuring complete semantic consistency between both versions.
What matters in Indian documents
Hindi is written in Devanagari, a script that has no capital letters. Names, institutions and place names are therefore not marked by case the way they are in Latin or Cyrillic script. Telling a proper noun from an ordinary word is only possible from context, and this is exactly where machine translation produces nonsense.
The biggest practical problem is name transliteration. One Indian name can be written in Latin script in several different ways, and different documents belonging to the same person often carry different versions. We take the passport spelling as the reference and keep it across the whole set, because Ukrainian institutions check the data letter by letter.
The second feature concerns the structure of a name. In India there is not always a surname in the European sense, and a father’s name or a community name may be used instead. Documents present this with the abbreviations S/o, D/o and W/o, meaning son of, daughter of and wife of. For a Ukrainian notary or registry office this has to be spelled out in full, otherwise the document looks incomplete.
The third feature is the role of affidavits. A significant share of Indian documents is drawn up as a sworn statement on stamp paper with notary seals. Such a document has its own structure, and a translation has to preserve every detail of the stamps and certification notes, not only the main text.
One more point is dates and figures. The Indian date format differs from the Ukrainian one, some documents show a traditional calendar alongside the Gregorian one, and digits are sometimes written in Devanagari. We carry the date over unambiguously so that documents in the same set do not contradict each other.
Why a document from India is often not in Hindi
India is a multilingual country where Hindi and English serve as the languages of the central government, and the constitutional list includes more than twenty languages. This has a direct effect on documents.
In practice a large share of Indian official documents is issued in English or bilingually. Another situation is even more common: the request arrives as “translation from Hindi”, while the birth certificate is written in Marathi, Tamil, Punjabi, Gujarati or Bengali depending on the issuing state. Urdu and Hindi, meanwhile, sound almost identical but use different writing systems.
That is why we look at the document itself before quoting and identify the language of both the text and the seals. It affects the deadline and the price, and it is better to establish this before the work starts.
Indian institutions that require translation
Most translation requests are submitted to the following bodies:
| Institution | Why translation is needed |
| Ministry of External Affairs (MEA) | Apostille on Indian documents for use abroad |
| FRRO | Registration of foreigners, visa extension, residence permission |
| Ministry of Home Affairs | Citizenship matters, OCI status, permit procedures |
| Association of Indian Universities (AIU) | Recognition of a foreign degree and equivalence certificates |
| National Medical Commission (formerly MCI) | Admission to the screening examination for graduates of foreign medical universities |
| Registrar of Births and Deaths, Registrar of Marriages | Registration of birth and marriage, obtaining certificates |
| Registrar of Companies (MCA) | Registering a company or representative office: articles, extracts, founder resolutions |
| Regional Transport Office (RTO) | Driving licence matters |
| Embassy of Ukraine in India, Embassy of India in Ukraine | Consular actions, visa procedures, marriage certificates |
Documents of Indian students who studied in Ukraine
This is the largest stream in the Hindi direction. Thousands of Indian citizens earned medical and engineering degrees at Ukrainian universities, and nearly every one of them needs Ukrainian documents translated in order to return to the profession in India.
Most often this means the diploma and its transcript of grades, an academic record, confirmation of the study period, a transcript, a certificate stating the language of instruction, and documents about transfer to another institution. Medical graduates submit all of this to the relevant authorities, and degree recognition requires an equivalence certificate through AIU.
Consistency is critical here. The name of the university, the programme and the subjects must be identical in the diploma, the transcript and the certificates, and the surname must match the passport exactly. We keep a client glossary, so repeat documents requested a year or two later use the same wording and raise no questions at the receiving authority. Where needed we also handle obtaining duplicates and the apostille on Ukrainian documents.
When Indian documents are translated for Ukraine
The reverse direction is just as common. Translation of Indian documents into Ukrainian is needed for:
- the State Migration Service: residence permit, temporary or permanent stay, employment in Ukraine;
- admission to Ukrainian universities: education certificates, transcripts, confirmations;
- civil registry offices: marriage to a Ukrainian citizen, birth of a child;
- notaries and courts: powers of attorney, affidavits, inheritance and family cases;
- tax authorities and banks: financial statements, corporate extracts, articles of association;
- opening a representative office: founding documents of an Indian company.
The most common items here are the birth certificate, marksheet and degree certificate, migration certificate, police clearance certificate and affidavits. Ukrainian institutions expect a clear statement of the legal fact, so our translation shows which document was submitted and which authority issued it.
How apostille works between Ukraine and India
Ukraine and India are both parties to the 1961 Hague Convention, so an apostille is enough for most official documents and consular legalisation is not required. In India the apostille is issued by the Ministry of External Affairs, and that creates the main difficulty of this direction.
The MEA does not accept a document handed in directly. It first needs pre-authentication at state level: educational documents go through the relevant department, personal documents through the appropriate state authority or an SDM, and commercial documents through a chamber of commerce. Only then does the document proceed to the apostille. People frequently do not know this, arrive at the MEA straight away and lose weeks.
The usual order is authentication and apostille on the original, then translation, then certification of the translation. Doing it the other way round can lead to refusal. We agree the order before starting work and, for Ukrainian documents, handle the requests and apostille ourselves.
Technical and business translation into Hindi
India means pharmaceuticals and generic manufacturing, IT and outsourcing, textiles, agriculture, chemicals and engineering. Our workload reflects that: contracts and annexes, certificates of origin, quality and manufacturing standard documents, specifications, invoices and technical documentation.
Business communication in India is often conducted in English, but an official submission may specifically require Hindi or the language of a particular state. Hindi has an extensive system of address and politeness forms that also appears in documents. We keep the appropriate register and record terms in a glossary so that the contract, its annexes and the correspondence all use identical wording.
Ordering translation remotely from India
If you are in India, there is no need to visit the office. Everything is arranged online.
- Send a scan or a clear photo of the document by email, Telegram, Viber or WhatsApp.
- We check the document, including which language it is written in, and confirm the exact price, deadline and type of certification required.
- Payment is made online, in hryvnia or foreign currency.
- We deliver the finished translation electronically, and a notarised paper copy by courier or to your authorised representative in Kyiv.
The time difference with Kyiv is two and a half to three and a half hours depending on the season, so the working days overlap substantially. A request sent in the first half of the Indian day is usually quoted the same day. Urgent documents can be completed from 30 minutes after the order is confirmed.
We work the same way if you are in Ukraine and need documents prepared for submission in India. We will tell you which papers the institution expects and assemble the full set.
Why clients choose MacroGlobal
- ISO 17100:2015 certification, so every translation goes through mandatory editorial review.
- Name transliteration strictly per the passport, with consistent spelling across the document set.
- Experience with documents of Indian graduates of Ukrainian universities, including repeat requests years later.
- We check the language of the document before starting, including cases where the text is not Hindi but a state language.
- Notarisation or bureau stamp certification, depending on what the institution requires.
Need a translation into or from Hindi? Send a scan of your document and tell us where you are submitting it. We will assess the volume, confirm the deadline and start work.